INVOICE PROCESSING
Schedule Stripe Vendor Payout Only After Three-Way Match Clears
When an Airtable invoice reaches Approved status, verifies the three-way match one last time and creates a Stripe payout to the vendor.
How it runs
The automated pipeline, trigger to output.
- TriggerInvoice set to Approved in AirtableAirtable
- LogicRe-verify match and check for prior payment
- ActionCreate Stripe payout for approved amountStripe
- OutputWrite payment ID and mark Paid in AirtableAirtable
What it does
Gates outbound vendor payments on a passed three-way match. The moment an invoice is approved, the flow re-confirms that PO, goods receipt, and invoice still agree, then issues the Stripe payout for the approved amount and writes the payment ID and date back to the invoice record so nothing gets paid twice.
When to use it
Use this to close the loop between approval and disbursement when you pay vendors through Stripe. It guarantees money only leaves after the match is verified and prevents duplicate or out-of-tolerance payments.
How it works
- 1An Airtable invoice moving to Approved triggers the flow.
- 2A guard step re-validates the three-way match and checks the invoice has no existing payment reference.
- 3If the re-check passes, a Stripe payout is created for the approved net amount to the vendor's payout account.
- 4If the re-check fails or a payment already exists, the flow stops and flags the record for review instead of paying.
- 5The Stripe payment ID, amount, and timestamp are written back to the Airtable invoice and its status set to Paid.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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