INVOICE PROCESSING
Early Warning When Metered Stripe Usage Trends Toward an Overage
Runs mid-cycle to project each metered Stripe subscription's end-of-period charge from usage so far.
How it runs
The automated pipeline, trigger to output.
- TriggerMid-cycle schedule
- ActionRead current-period metered usage from StripeStripe
- LogicProject period total and compare to prior actual
- ActionStore overage forecast for trend historyPostgres
- OutputDM account owner an overage early warningSlack
What it does
Watches usage-based subscriptions while the billing period is still open. Partway through each cycle it reads accumulated usage from Stripe, projects the full-period charge by run rate, and compares that projection to last period's actual amount. If the trajectory points to a meaningful overage, it warns the account owner before the invoice is ever cut.
When to use it
Use it for metered or usage-priced subscriptions where the bill is only known at period end. This catches a runaway API or seat-usage trend early, while there is still time to throttle, downgrade, or budget for it — instead of being surprised by the final invoice.
How it works
- 1A mid-cycle schedule triggers the run.
- 2An action reads current-period usage records and the subscription's price from Stripe.
- 3A logic step projects the end-of-period total from elapsed time and compares it to the prior period's actual charge from Postgres.
- 4Subscriptions tracking within range are skipped.
- 5For projected overages, it writes the forecast to Postgres for trend history.
- 6A Slack direct alert tells the account owner the projected charge, the percent jump, and days remaining in the cycle.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
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Nightly audit that flags duplicate payments already made
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Block duplicate Stripe payouts before they send
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Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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