INVOICE PROCESSING
Pay approved invoices via Stripe and confirm to vendor
On a schedule, finds invoices marked approved in Postgres, issues the payment through Stripe, marks them paid, and emails each vendor a remittance confirmation.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled payment run
- ActionFetch approved unpaid invoicesPostgres
- LogicSkip held or incomplete payout records
- ActionIssue payment via StripeStripe
- ActionMark invoice paid with referencePostgres
- OutputEmail remittance confirmation to vendorGmail
What it does
Closes the loop after approval. On a set cadence it sweeps the ledger for approved-and-unpaid invoices, pays each one through Stripe, updates the record to paid with the Stripe reference, and sends the vendor a remittance email. No manual payment runs.
When to use it
Use this when invoices are already approved upstream and you want a reliable, scheduled disbursement run rather than paying ad hoc. Best for teams that pay vendors via Stripe payouts or transfers.
How it works
- 1A schedule (for example, every weekday morning) triggers the run.
- 2Postgres is queried for invoices with status approved and no payment reference.
- 3A guard skips any invoice past its credit hold or missing payout details.
- 4Each eligible invoice is paid through Stripe and the transaction id is captured.
- 5The invoice row is updated to paid with the Stripe reference and timestamp.
- 6A remittance confirmation email is sent to the vendor contact on file.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
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AI agent that investigates suspected duplicate invoices
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Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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