INVOICE PROCESSING
Daily Discount-Deadline Sweep with Approved Stripe Payment
Each morning scans the Airtable AP register for invoices whose early-payment discount expires today or tomorrow.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule
- ActionQuery Airtable for windows expiring within 48 hoursAirtable
- LogicSplit approved vs pending records
- ActionCreate discounted Stripe payment for approved invoicesStripe
- ActionWrite paid status and savings back to AirtableAirtable
- OutputPost paid + at-risk digest to SlackSlack
What it does
This is the daily closer that makes sure captured discounts actually get paid on time. It sweeps your AP register every morning, surfaces every discount window expiring within 48 hours, and for invoices a human already approved it executes the Stripe payment at the discounted amount and writes the confirmation back.
When to use it
Run it alongside the Outlook detector workflow once approvals are flowing. It guarantees that an approved early-payment invoice is paid before its discount lapses, and it nudges the team about any approved-but-unpaid invoice nearing its deadline.
How it works
- 1A daily schedule fires each business morning.
- 2The flow queries Airtable for invoices with a discount deadline within the next two days.
- 3A logic branch splits records into approved (ready to pay) and pending (needs a nudge).
- 4For approved records it creates a Stripe payment for the discounted total.
- 5It updates the Airtable row with paid status, Stripe reference, and realized savings.
- 6A Slack digest reports paid invoices and any still-pending ones at risk.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
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Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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