INVOICE PROCESSING
Stripe Failed Vendor Payment Dunning and Retry
When a Stripe payment to a vendor fails, this logs the failure to Airtable, notifies the AP team in Slack, and emails the vendor a templated request for updated payment details.
How it runs
The automated pipeline, trigger to output.
- TriggerStripe vendor payment failed eventStripe
- LogicClassify failure: retryable vs hard decline
- ActionLog failure to Airtable recovery trackerAirtable
- ActionNotify AP team in SlackSlack
- OutputEmail vendor for updated details and schedule retryGmail
What it does
Handles outbound vendor payment failures end to end: it records the failure, alerts your team, contacts the vendor for corrected details, and queues a retry so a single declined transfer does not slip through the cracks.
When to use it
Use this when you pay vendors through Stripe and need a reliable recovery loop for failed or bounced payments. It replaces the ad-hoc scramble of someone noticing a failure days later and chasing it manually.
How it works
- 1A Stripe payment failure event for a vendor payout triggers the run.
- 2A logic step inspects the failure reason to distinguish a retryable issue from a hard decline.
- 3The failure, reason, and amount are logged to an Airtable recovery tracker.
- 4The AP team is notified in Slack with the vendor and failure detail.
- 5For retryable cases, an email goes to the vendor requesting updated payment information and the retry is scheduled in Stripe.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Connect GmailRead, draft, send, label.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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