INVOICE PROCESSING
Flag Stripe payments with no matching invoice
Detects outbound Stripe payments that have no corresponding invoice on file in Dropbox and emails the AP team an itemized exception list so the orphans get chased down.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule
- ActionFetch last 24h of outbound Stripe paymentsStripe
- ActionLook up linked invoices in PostgresPostgres
- LogicKeep only payments with no invoice
- OutputEmail itemized orphan list to AP via OutlookOutlook
What it does
Hunts for orphan payments: money that left your Stripe account but has no invoice backing it in Dropbox. It builds an exception list of these unbacked payments and routes it to whoever owns vendor compliance, so nothing gets paid without documentation.
When to use it
Use it when audit or controls require that every outbound payment is matched to an invoice, and you need a recurring catch for the ones that slip through. Ideal for teams preparing for an audit or tightening AP hygiene.
How it works
- 1A daily schedule triggers in the morning.
- 2The flow pulls outbound Stripe payments from the last 24 hours.
- 3It cross-references each payment against invoice records already stored in Postgres from prior matching runs.
- 4A filter keeps only payments with no linked invoice.
- 5If any orphans remain, it composes an itemized table (vendor, amount, date, Stripe ID).
- 6The exception list is sent by Outlook email to the AP team with a request to locate or create the missing invoice.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect PostgresAny Postgres URL — query, write, migrate.
- 3Connect OutlookMail, calendar, contacts.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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