IT OPS
Flag users holding overlapping seats across redundant SaaS apps
Compares seat rosters across tools with overlapping functions, finds users paying for two apps that do the same job.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly overlap-scan schedule fires
- ActionFetch seat rosters for redundant app pairsHTTP webhook
- LogicIntersect rosters and compute redundant cost
- ActionCreate consolidation ticket per overlap in LinearLinear
- OutputPost overlap savings digest to SlackSlack
What it does
This workflow targets a different kind of waste: users who hold paid seats in two apps that overlap (for example a project tracker and a separate task tool). It loads the seat rosters for app pairs you define as redundant, finds people active in both, and recommends consolidating onto one, filing a ticket per overlap with the projected savings.
When to use it
Use it after tool sprawl or a merger, when teams accumulated competing tools and you want to standardize. It surfaces the specific people and seats blocking consolidation.
How it works
- 1A weekly schedule starts the overlap scan.
- 2HTTP calls fetch the seat roster for each app in your defined redundant pairs.
- 3A logic step intersects rosters to find users active in both apps of a pair and computes the redundant cost.
- 4For each overlap, a consolidation ticket is created in Linear with the user, the two apps, and which seat to drop.
- 5A Slack digest lists every overlap and the total consolidation savings opportunity.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect LinearIssues, projects, cycles, triage.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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