IT OPS
Monthly Wasted-License Cost Report
Aggregates inactive-seat data across all tracked SaaS apps each month, computes total reclaimable spend, and delivers a ranked cost report to leadership in Notion and Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly report schedule
- ActionAggregate inactive seats by app/deptPostgres
- LogicJoin per-seat cost and compute waste
- ActionBuild ranked cost reportNotion
- OutputPost headline savings figure to SlackSlack
What it does
Once a month this workflow tallies every seat that has gone idle past threshold across all your SSO-connected apps, multiplies idle seat counts by per-seat cost, and produces a ranked report of where subscription dollars are leaking. It answers "how much could we save?" with a real number.
When to use it
Use it at budget reviews or renewal-planning time when finance and IT need a defensible figure for reclaimable SaaS spend, broken down by application and team.
How it works
- 1A monthly schedule triggers the rollup.
- 2The flow queries Postgres for inactive seat counts grouped by app and department.
- 3A logic step joins each app's per-seat price and computes monthly and annualized waste.
- 4It ranks apps by reclaimable cost and builds a summary table plus top-offender callouts.
- 5The report is written to a Notion page and a headline summary with the total figure is posted to a leadership Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect NotionPages, databases, comments.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More IT Ops workflows
Outlook Room Conflict Resolver with Approval Gate in Teams
When an Outlook room clashes, proposes a rebooking and asks the bumped meeting's organizer to approve the move in Microsoft Teams before any change is made.
Outlook Room Double-Booking Resolver with Auto-Rebook
Detects when two meetings claim the same Outlook room resource and automatically relocates the lower-priority meeting to a comparable free room.
Self-Service Reclaim Email for Idle Users
Detects users idle in a SaaS app past the threshold and emails each one a keep-or-release link; unanswered seats after the deadline are auto-flagged for removal.
Reconcile SSO logins against expense spend to find unmanaged tools
Joins SSO usage data with expense/payment records in Snowflake to surface tools that are being used but not paid for, or paid for but never logged.
Indoor Air Quality Breach to Tenant Notice and Work Order
Listens for CO2, VOC, or humidity sensor alerts via webhook, and when a zone exceeds occupant-safety limits it emails affected tenants, opens a Monday remediation task.
Daily Building Anomaly Digest to MS Teams
Each morning queries BigQuery for the prior day's flagged sensor anomalies, summarizes them by site and system into a ranked briefing.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.