IT OPS
Shadow-IT Weekly Digest: Roll Up the Review Queue for Leadership
Summarizes the shadow-IT review queue each week — new finds, decisions made, high-risk open items, and reclaimable spend.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires
- ActionRead all review-queue cards and statuses from Mondaymonday.com
- LogicAggregate by status, isolate open high-risk, sum reclaimable spend
- ActionPublish digest page to Confluence IT spaceConfluence
- OutputPost Slack recap linking the digestSlack
What it does
It turns the moving review queue into a readable weekly story. The workflow reads the Monday board, tallies what was discovered, approved, blocked, or still pending, sums the spend tied to apps slated for removal, and publishes a clean digest to Confluence plus a short Slack recap so leadership sees progress without opening the board.
When to use it
Use it when IT leadership wants a recurring pulse on shadow-IT cleanup — coverage, decision velocity, and dollars reclaimed — without you assembling a slide deck every Friday.
How it works
- 1A weekly schedule fires the digest run.
- 2It reads all Monday review-queue cards and their current statuses.
- 3A logic step aggregates counts by status, isolates open high-risk items, and sums monthly spend on apps marked for removal.
- 4It composes a structured digest with the week's trend versus the prior run.
- 5It publishes the digest as a Confluence page in the IT space.
- 6It posts a short Slack recap linking the full page.
Set it up
What you configure once, before turning it on.
- 1Connect monday.comVisual work management for teams.
- 2Connect ConfluenceSpaces, pages, blueprints.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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