IT OPS
Manager-Approved Reclamation for Idle Seats
Weekly, an agent reviews idle-seat candidates, drafts a per-manager reclamation request explaining each seat and its cost, sends it for approval via Teams.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly review schedule
- ActionPull idle candidates, group by manager (agent)Snowflake
- ActionSend per-manager approval request in TeamsMicrosoft Teams
- LogicSplit into approved vs retained on response
- ActionRevoke approved seats via vendor APIHTTP webhook
- OutputLog decisions and savings to SnowflakeSnowflake
What it does
Adds a human checkpoint before pulling seats. An agent groups idle-license candidates by reporting manager, writes a plain-language request for each (who, which app, how long idle, monthly cost), and only reclaims the seats a manager explicitly approves.
When to use it
Use it where blanket auto-revocation is too risky—execs, sales, or roles with seasonal tool usage. Good when you want savings without the support tickets from yanking a seat someone still needs.
How it works
- 1A weekly schedule trigger starts the review.
- 2An agent action pulls idle-seat candidates from Snowflake and groups them by manager.
- 3The agent drafts a clear approval request per manager and sends it via Teams with approve/keep buttons.
- 4A logic step waits for responses and splits seats into approved vs retained.
- 5An action revokes the approved seats through the vendor API.
- 6A final output logs decisions and realized savings back to Snowflake.
Set it up
What you configure once, before turning it on.
- 1Connect SnowflakeWarehouses, queries, shares.
- 2Connect Microsoft TeamsChannels, chats, files.
- 3Connect HTTP webhookTrigger any URL on agent actions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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