IT OPS
License Right-Sizing Tracker on Monday from Usage Telemetry
On a weekly cadence, reconciles purchased license counts against active users per SaaS app and maintains a Monday board showing reclaimable seats and projected savings ahead…
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule starts license reconciliation
- ActionPull owned-vs-active seat counts per appPostgres
- LogicCompute idle seats and projected savings
- ActionUpsert right-sizing rows onto Monday boardmonday.com
- OutputPost threshold-crossing summary to SlackSlack
What it does
This workflow pulls per-application license utilization (seats owned versus seats with recent logins) from your telemetry store and keeps a Monday board updated with a live right-sizing view: how many seats are idle, the reclaimable count, and estimated monthly savings per vendor. It turns scattered login data into a renewal-negotiation worksheet your IT lead actually checks.
When to use it
Use it before contract renewals or quarterly license true-ups, when you need a clear picture of which vendors you're over-licensed on and by how much. Ideal for IT asset managers who live in Monday.
How it works
- 1A weekly schedule starts the reconciliation run.
- 2Postgres returns owned-vs-active seat counts grouped by SaaS application.
- 3A logic step computes idle seats, reclaimable count, and projected savings per vendor.
- 4Each application row is upserted onto the Monday board, updating status columns and savings figures.
- 5A Slack summary is posted highlighting any app whose reclaimable spend crosses your alert threshold.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect monday.comVisual work management for teams.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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