IT OPS
Auto-Revoke App Seats When HR Marks an Employee Offboarded
Listens for an offboarding webhook from your HRIS and immediately revokes the departed employee's seats across connected SaaS apps.
How it runs
The automated pipeline, trigger to output.
- TriggerHRIS offboarding webhook receivedHTTP webhook
- LogicResolve employee to assigned app seats
- ActionRevoke each seat via vendor admin APIHTTP webhook
- ActionWrite reclamation record to audit tableSnowflake
- OutputPost confirmed reclamations to TeamsMicrosoft Teams
What it does
Closes the gap between an employee leaving and their paid app seats being freed. The moment HR flags someone as offboarded, this revokes their access across each app the company pays for and records the reclaimed seats for finance.
When to use it
Use it when manual offboarding leaves seats active for weeks. Ideal for organizations with a webhook-capable HRIS and a defined app inventory per role.
How it works
- 1An incoming webhook fires when HR sets an employee to offboarded.
- 2A logic step resolves the employee to their assigned app seats.
- 3For each app, an action calls the vendor admin API to deactivate the seat.
- 4A reclamation record per seat is written to a Snowflake audit table.
- 5A final output posts the confirmed reclamations to the IT-ops Teams channel for sign-off.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect SnowflakeWarehouses, queries, shares.
- 3Connect Microsoft TeamsChannels, chats, files.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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