IT OPS
Weekly Maintenance-Window Compliance Report from Outlook and Datadog
Every week this workflow correlates Outlook maintenance events with Datadog downtimes, scores each window for clean start/stop muting.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly report schedule
- ActionPull week's Outlook events and Datadog downtime historyDatadog
- LogicCorrelate windows to downtimes and score compliance
- ActionWrite compliance report to NotionNotion
- OutputPost headline summary to SlackSlack
What it does
Produces a weekly audit of how well maintenance windows were enforced. For each window it checks whether a downtime was created on time, scoped correctly, and cancelled at window end, then grades the result and reports the gaps.
When to use it
Use it for change-management reviews and on-call retros where you need evidence that monitors were muted only during approved windows and un-muted afterward.
How it works
- 1A weekly schedule fires the report job.
- 2It pulls the past week's `[MAINTENANCE]` Outlook events and the corresponding Datadog downtime history.
- 3The flow correlates each window to its downtime and scores start timing, scope accuracy, and clean cancellation.
- 4A logic step rolls the per-window grades into a compliance summary and flags any windows with missing or overrunning downtimes.
- 5A formatted report is written to a Notion page for the change-management record.
- 6Slack posts the headline numbers and a link to the full report.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect DatadogMetrics, traces, log search.
- 3Connect NotionPages, databases, comments.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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