PERSONAL PRODUCTIVITY
Gmail Resolved-Thread Auto-Archiver
Scans your inbox on a schedule, detects email threads that are effectively resolved (last reply was a thanks, confirmation, or you closing the loop).
How it runs
The automated pipeline, trigger to output.
- TriggerNightly archive sweep fires
- ActionFetch stale inbox threadsGmail
- LogicClassify resolved vs. awaiting actionOpenAI
- LogicGuard: skip open questions and VIP senders
- OutputLabel and archive resolved threadsGmail
What it does
This workflow clears notification debt in Gmail by archiving threads that are done but still sitting in your inbox. It reads each open thread, judges whether it is resolved — a closing thank-you, a delivery confirmation, or your own final reply with no open question — and archives those, applying a 'Auto-resolved' label so nothing is silently lost.
When to use it
Use it when your inbox stays cluttered with finished conversations you never got around to archiving, making it hard to see what actually needs a reply. Best for people who treat the inbox as a to-do list and want it to reflect only live threads.
How it works
- 1A scheduled trigger runs the sweep (for example every evening).
- 2The flow fetches inbox threads untouched for a configurable window (for example 2+ days).
- 3For each thread, a classifier reads the last few messages and decides resolved vs. awaiting-action.
- 4A guard skips threads containing open questions, due dates, or VIP senders to avoid false archives.
- 5Resolved threads get the 'Auto-resolved' label applied and are archived out of the inbox.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.