PROJECT MANAGEMENT
Block new initiatives that launch without an Accountable owner
When a new project is created in Asana, check that it has a named Accountable lead within its first hour; if not, notify the creator and program office in Slack with a deadline…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Asana project createdAsana
- LogicWait one-hour grace period
- ActionRe-read project Accountable lead fieldAsana
- LogicBranch: owner present exits; empty escalates
- OutputNotify creator and program office in SlackSlack
What it does
It enforces an intake rule: no initiative starts without a single named Accountable owner. When someone creates an Asana project, the workflow waits a short grace window, then verifies the Accountable lead field is populated. Empty initiatives get escalated so ownership is assigned before tasks pile up.
When to use it
Use it when teams spin up projects freely and accountability is assigned later, if ever. Ideal for organizations standardizing initiative intake who want a lightweight gate that nudges rather than blocks hard.
How it works
- 1An Asana project-created event triggers the workflow.
- 2A delay holds for a one-hour grace period so the creator can fill fields.
- 3The workflow re-reads the project to check the Accountable lead custom field.
- 4A logic step branches: if an owner exists, the run exits quietly.
- 5If still empty, a Slack message goes to the project creator and the program office channel naming the project and a same-day deadline to assign an Accountable lead.
Set it up
What you configure once, before turning it on.
- 1Connect AsanaTasks, projects, milestones — everywhere.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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