PROJECT MANAGEMENT
Weekly aging review and workload rebalance across the board
A weekly agent reviews every aging Trello card, weighs each teammate's current load and calendar, proposes a fair reassignment plan, applies it, and posts a rationale recap…
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule launches review
- ActionPull aging cards and assignmentsTrello
- ActionRead owners' upcoming calendar loadGoogle Calendar
- LogicReason about balanced reassignment plan
- ActionApply reassignments on the boardTrello
- OutputPost rationale recap to SlackSlack
What it does
Once a week this agent-driven workflow takes a holistic look at the whole Trello board. It gathers every card that has aged past its threshold, measures how loaded each owner currently is, factors in upcoming time off from Google Calendar, and reasons about a balanced redistribution. It then reassigns cards in Trello and writes a plain-language explanation of every move to Slack so the team understands the reasoning, not just the result.
When to use it
Use it when simple per-card rules are not enough and you want judgment about fairness, capacity, and timing across many cards at once. It replaces the weekly manual board-grooming meeting.
How it works
- 1A weekly schedule launches the review.
- 2The agent pulls all aging cards and current assignments from Trello.
- 3It reads each owner's upcoming calendar load from Google Calendar.
- 4It reasons about a balanced plan, weighing idle time, count, and availability.
- 5It applies the reassignments on the board in Trello.
- 6It posts a recap to Slack explaining each move and the new balance.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect Google CalendarEvents, attendees, availability.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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