PROJECT MANAGEMENT
Escalate stale Trello cards to Slack by age tier
Scans a Trello board daily for cards with no activity past their age thresholds and posts tiered escalation alerts to Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily schedule fires
- ActionFetch open cards + last activity from boardTrello
- LogicBucket cards into warning / stale / critical tiers
- ActionResolve assigned member namesTrello
- OutputPost tiered escalation digest to channelSlack
What it does
Every morning this workflow inspects each open card on a chosen Trello board, calculates how many days have passed since its last activity, and sorts cards into warning, stale, and critical tiers. It then posts a single grouped digest to Slack so the team sees exactly which cards are slipping and who owns them.
When to use it
Run it when work-in-progress quietly stalls and nobody notices until a deadline slips. It is ideal for delivery teams that live in Slack and want a gentle daily nudge instead of manually auditing the board.
How it works
- 1A daily schedule fires the run at a fixed local time.
- 2The workflow pulls all open cards and their last-activity timestamps from the Trello board.
- 3A logic step buckets each card into warning (3+ days idle), stale (7+), or critical (14+) and drops anything fresh.
- 4It looks up the assigned member name for each flagged card via Trello.
- 5A formatted digest is posted to the team channel in Slack, grouped by tier with @-mentions for owners.
Set it up
What you configure once, before turning it on.
- 1Connect TrelloKanban boards for everything.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Project Management workflows
Zoom Sprint-Retro Audio to Themed Linear Action Board
Transcribes a recorded Zoom sprint retrospective, clusters the discussion into themes, and creates assigned Linear issues for each action item with the spoken owner attached.
Escalate Overdue Cross-Team Dependencies to Owners and Stakeholders
Each morning checks Linear for dependency-labeled issues past their due date and nudges the owner in Slack, escalating to the requesting team's lead if it stays unresolved.
CEO-Authored Weekly Cross-Team Dependency Risk Briefing
Weekly, the CEO agent gathers all tracked dependencies across Linear and ClickUp, reasons about which handoffs threaten upcoming milestones.
Scan Notion Meeting Notes for Action Items and Open ClickUp Dependency Tasks
On a schedule, parses recently edited Notion meeting-notes pages for action items that one team owes another and creates a ClickUp task for each, with due date and owner mapped.
Sprint-Retro Recap to Slack with Owner DMs
After a Zoom retro, posts a themed recap to the team Slack channel and direct-messages each owner the specific action items they committed to during the call.
Turn GitHub Blocking Comments into Tracked Cross-Team Promises
When a reviewer comments that a PR is blocked waiting on another team, the flow registers a tracked dependency in Linear and notifies the team that owes the unblock.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.