PERSONAL PRODUCTIVITY
CEO triage of email commitments into the right Asana project
The CEO agent reads commitments in your sent mail, decides which Asana project and owner each one belongs to using org context, and files the task.
How it runs
The automated pipeline, trigger to output.
- TriggerNew sent emailGmail
- ActionAgent extracts commitments + reads org context
- LogicDecide project, owner, priority; hold low-confidence
- ActionCreate routed Asana taskAsana
- OutputReport routing rationale
What it does
Instead of routing by simple keyword or recipient rules, the CEO agent reviews each commitment you make in outgoing email against your organization's projects, people, and priorities, then decides the correct Asana project, owner, and priority for the resulting task. It reasons about ambiguous promises ("I'll loop in the right person") the way a chief of staff would.
When to use it
Use it when your work spans many projects and a flat rule can't decide where a commitment belongs. Best for leaders whose promises cut across teams and who want intelligent routing rather than a single catch-all list.
How it works
- 1A new sent email triggers the agent.
- 2The CEO agent extracts commitments and reads org context — active Asana projects and team members.
- 3For each promise it decides the destination project, assignee, due date, and priority.
- 4A confidence check holds low-confidence items for your review instead of guessing.
- 5The agent creates the Asana task in the chosen project and reports its routing rationale.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect AsanaTasks, projects, milestones — everywhere.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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