PERSONAL PRODUCTIVITY
Log client-facing promises into a Notion commitment tracker
Extracts commitments from sent email but only for messages to external client domains, then logs each one as a row in a Notion database with deliverable, client, due date…
How it runs
The automated pipeline, trigger to output.
- TriggerNew sent message in GmailGmail
- LogicKeep only external client domains
- ActionExtract deliverable, client, and due dateOpenAI
- LogicSkip if no commitment detected
- OutputAppend row to Notion commitment trackerNotion
What it does
This workflow builds a living record of what you've promised clients. It reads your sent mail, keeps only messages addressed to external client domains, extracts each commitment, and appends a structured row to a Notion database you can filter and report on.
When to use it
Use this when client trust hinges on follow-through and you need an auditable log of every external promise. It fits agencies and customer teams that want one source of truth for outstanding client deliverables, separate from internal noise.
How it works
- 1A Gmail trigger fires on each newly sent message.
- 2A logic gate checks the recipient domain and drops anything internal or personal.
- 3OpenAI confirms a real commitment was made and extracts the deliverable, client name, and due date.
- 4A second logic gate skips messages where no promise was found.
- 5A Notion action inserts a new row into the commitment tracker with status set to Open and the source email linked.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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