PERSONAL PRODUCTIVITY
Daily inbox sweep that batches unread asks into Notion tasks and a morning digest
Runs once each morning, pulls the prior day's unread threads, extracts every actionable request, files them as Notion database tasks with owners and due dates.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily morning schedule
- ActionFetch unread Gmail threads since last sweepGmail
- ActionExtract structured actionable items with owners + due datesOpenAI
- LogicDeduplicate against existing Notion tasks
- ActionCreate one Notion task row per new itemNotion
- OutputPost triage digest to NotionNotion
What it does
Instead of reacting to each email, this flow does one scheduled sweep per day. It collects yesterday's unread threads, has an LLM pull out each concrete ask, writes them as rows in a Notion task database, and posts one tidy digest so the team starts the day knowing exactly what's owed and by when.
When to use it
Use it when real-time triage is overkill and a calm, once-a-day batch is healthier. Good for teams that prefer a single morning review over constant notifications, and that already run their work in a Notion database.
How it works
- 1A daily schedule fires each morning at a set hour.
- 2A Gmail action fetches all unread threads received since the last sweep.
- 3An OpenAI step reads the batch and extracts a structured list of actionable items, each with a title, owner, and due date.
- 4A logic step deduplicates against tasks already in Notion so repeat threads don't double-file.
- 5A Notion action creates one task row per new item with owner and due date set.
- 6The flow posts a digest to Notion summarizing the count and the day's highest-priority items.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect NotionPages, databases, comments.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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