PERSONAL PRODUCTIVITY
Inbox-to-Trello Triage Agent with Due-Date Inference
Reads new Gmail messages, decides which ones contain a real action, and creates a Trello card for each.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email received in GmailGmail
- ActionClassify email as actionable / FYI / ignoreOpenAI
- LogicContinue only if actionable
- ActionExtract task title, summary, and infer due dateOpenAI
- OutputCreate Trello card with inferred due dateTrello
- ActionLabel original email as TriagedGmail
What it does
This agent watches your Gmail inbox and turns the emails that actually require work into structured Trello cards. It ignores newsletters, receipts, and FYI threads, and for each actionable email it writes a clear task title, a short summary, and a due date inferred from the message body. The result is a Trello board that mirrors your real commitments instead of a 200-message inbox.
When to use it
Use it when your inbox is your de facto task list and things slip because you forget to manually copy them into a tracker. Best for solo operators, founders, and account managers who get work requests by email.
How it works
- 1A new email arriving in Gmail triggers the run.
- 2An OpenAI classification step labels the email as actionable, FYI, or ignore.
- 3A filter drops everything that isn't actionable.
- 4OpenAI extracts a task title, a one-line summary, and parses natural-language deadlines ("by Friday", "EOD Tuesday") into a concrete date.
- 5A Trello card is created in your triage list with the title, summary, and due date set.
- 6The original email is labeled "Triaged" so it's never processed twice.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect TrelloKanban boards for everything.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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