PERSONAL PRODUCTIVITY
Triage Actionable Emails Into Trello Cards With Due Dates
Watches your Gmail inbox, uses AI to decide which emails need action, and creates a Trello card with a parsed due date for each one while leaving non-actionable mail untouched.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email received in GmailGmail
- ActionClassify email and extract task + deadline (OpenAI)OpenAI
- LogicSkip if not actionable
- LogicNormalize deadline phrase into a due date
- OutputCreate Trello card with due dateTrello
What it does
Every new email that lands in your inbox is read by an AI classifier that answers one question: does a human need to do something here? Emails that require action become Trello cards on your triage board, complete with a title, a short summary in the description, and a due date pulled from the email body ("by Friday", "end of month", "within 48 hours"). Everything else is skipped, so your board stays clean.
When to use it
Use this when your inbox is your de facto task list and things slip through. It is ideal for operators, founders, and support leads who get a high volume of mixed mail and want only the real to-dos surfaced as tracked cards.
How it works
- 1A new email arrives in Gmail and triggers the flow.
- 2OpenAI classifies the email as actionable or not and extracts a task title, summary, and any deadline phrasing.
- 3A logic step drops the email if it is not actionable.
- 4For actionable mail, the deadline phrase is normalized into a concrete due date.
- 5A Trello card is created on your triage board with the title, summary, source link, and due date.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect TrelloKanban boards for everything.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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