PERSONAL PRODUCTIVITY
Route Emails To Trello Boards By Priority And Sender
Classifies each actionable email by urgency and topic, then creates a Trello card on the matching board or list (urgent, client, internal) with a due date scaled to the priority.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email received in GmailGmail
- ActionScore urgency and category, extract deadline (OpenAI)OpenAI
- LogicDrop non-actionable mail
- LogicRoute by priority and sender to board/list
- OutputCreate labeled Trello card on chosen destinationTrello
What it does
Not every task belongs in the same place. This flow reads each incoming email, decides whether it is actionable, and if so assigns a priority and a category based on the sender domain and content. It then routes the resulting Trello card to the right destination: urgent items to a high-priority list with a same-day due date, client requests to a client board, and internal asks to a backlog list with a longer deadline.
When to use it
Use this when a single triage list is too blunt and you need work sorted by who it came from and how fast it must move. Ideal for account managers and ops teams juggling client work, internal requests, and fire drills.
How it works
- 1A new email arrives in Gmail and triggers the flow.
- 2OpenAI judges actionability, urgency, and category, and extracts a deadline.
- 3A logic step drops non-actionable mail.
- 4A routing branch maps priority and category to the correct Trello board, list, and due-date offset.
- 5The Trello card is created on the chosen destination with labels and the computed due date.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect TrelloKanban boards for everything.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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