PERSONAL PRODUCTIVITY
Schedule Calendar Time for Email Promises
Watches your inbox for replies where you commit to a deliverable, then books a focused work block on your Google Calendar ahead of the promised date so the time to do it actually…
How it runs
The automated pipeline, trigger to output.
- TriggerNew email receivedGmail
- ActionDetect commitment and estimate effortOpenAI
- LogicRequire a deliverable and a date
- ActionCompute work-block timing before deadlineOpenAI
- OutputCreate focused calendar blockGoogle Calendar
What it does
Agreeing to something by Friday is useless if no time is reserved to do it. This workflow detects outbound or inbound commitments in Gmail, estimates how long the deliverable will take, and places a calendar block on Google Calendar a safe margin before the promised deadline.
When to use it
Use it when your problem is not tracking todos but finding time to do them. It suits people who over-commit in email and need their calendar to reflect real obligations, not just meetings.
How it works
- 1A new Gmail message triggers the workflow.
- 2An OpenAI step decides whether the email contains a dated commitment and estimates effort in hours.
- 3A logic branch ignores anything without a clear deliverable or date.
- 4OpenAI computes a sensible work-block start time that lands before the deadline.
- 5A Google Calendar action creates an event titled after the task, sized to the estimate, with the email link in the notes.
- 6A confirmation reply is recorded so duplicate threads are not double-booked.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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