PERSONAL PRODUCTIVITY
Inbox-Zero Triage: Meeting Requests to Calendar Holds
Detects scheduling emails, checks your Google Calendar for open slots, and replies with two concrete time options while placing a tentative hold so meeting requests clear…
How it runs
The automated pipeline, trigger to output.
- TriggerNew email received in GmailGmail
- ActionDetect meeting request and constraints with OpenAIOpenAI
- LogicContinue only if scheduling intent
- ActionFind open slots in Google CalendarGoogle Calendar
- ActionDraft reply with two time optionsOpenAI
- ActionCreate tentative holds on Google CalendarGoogle Calendar
- OutputSave proposal draft to Gmail threadGmail
What it does
Finds emails that are actually meeting requests, reads the proposed timing, then cross-references your real Google Calendar availability. It proposes two open slots back to the sender as a drafted reply and places tentative holds so the times do not get double-booked while the sender decides.
When to use it
Use it when scheduling back-and-forth is the biggest tax on your inbox. Ideal for anyone who fields a steady stream of "can we find 30 minutes?" emails and wants the calendar lookup and proposal step handled before they ever read the thread.
How it works
- 1A new email arrives in Gmail and triggers the run.
- 2OpenAI judges whether the message is a meeting request and pulls any constraints (duration, preferred window).
- 3A branch stops the flow for non-scheduling mail.
- 4Google Calendar is queried for free slots inside the requested window.
- 5OpenAI drafts a reply offering two specific times.
- 6Tentative holds are created on Google Calendar for the offered slots.
- 7The draft reply is saved to the Gmail thread for a final glance before sending.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.