PERSONAL PRODUCTIVITY
Inbox-Zero Triage: VIP and Urgent Email Escalation to Slack
Scores each new email for sender importance and urgency, and pings a Slack channel with a summary and one-click reply suggestion when a VIP or time-sensitive message lands…
How it runs
The automated pipeline, trigger to output.
- TriggerNew email received in GmailGmail
- ActionScore importance and urgency with OpenAIOpenAI
- LogicBranch: alert only if above threshold
- ActionDraft suggested reply with OpenAIOpenAI
- ActionLabel urgent thread in GmailGmail
- OutputPost summary and suggested reply to SlackSlack
What it does
Separates the genuinely urgent from the routine. Every incoming email is scored on sender importance and time-sensitivity. When a message crosses the threshold, it is summarized and posted to a Slack channel with the key ask and a suggested reply, so the right person sees it in seconds instead of digging through a flooded inbox.
When to use it
Use it when missing one important email is far more costly than over-processing the rest. Built for operators and founders who cannot watch the inbox all day but must not let a VIP customer, investor, or escalation sit unanswered.
How it works
- 1A new email arrives in Gmail and triggers the flow.
- 2OpenAI scores sender importance and urgency and writes a one-line summary.
- 3A branch drops anything below the alert threshold.
- 4For high-priority mail, OpenAI drafts a suggested reply.
- 5A Slack message posts the summary, sender, and suggested reply to the chosen channel.
- 6The same urgent thread is labeled in Gmail so it is easy to find later.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.