PERSONAL PRODUCTIVITY
Outlook email-to-Linear task triage with priority classification
Watches your Outlook inbox, uses an LLM to decide whether each new email is actionable, and turns the ones that are into Linear issues with an inferred priority and due date.
How it runs
The automated pipeline, trigger to output.
- TriggerNew email in watched Outlook folderOutlook
- ActionClassify actionability and extract task fieldsOpenAI
- LogicDrop non-actionable email (newsletters, FYIs)
- ActionCreate Linear issue with priority and due dateLinear
- OutputReturn created issue linkLinear
What it does
Every time a new email lands in your monitored Outlook inbox, this workflow reads it and decides whether it actually requires you to do something. Genuine work items become Linear issues with a title, summary, inferred priority, and a suggested due date pulled from the email's language. Newsletters, FYIs, and auto-replies are skipped so your task list stays clean.
When to use it
Use it when your inbox is your real backlog and you keep losing requests between meetings. It is for operators and team leads who triage dozens of inbound emails a day and want each real ask captured as a tracked task without manual copy-paste.
How it works
- 1A new email arriving in the watched Outlook folder triggers the run.
- 2An OpenAI step classifies the email as actionable or noise and, when actionable, extracts a title, summary, priority, and any deadline phrasing.
- 3A logic branch drops anything classified as noise.
- 4For actionable items, a Linear action creates an issue with the extracted fields mapped to priority and due date.
- 5The created issue link is posted back as the workflow output for confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.