PERSONAL PRODUCTIVITY
Low-Priority Meeting Auto-Rescheduler
When a new Outlook meeting lands on top of an existing focus block, it classifies the meeting and, if low-priority, proposes alternative times to the organizer instead of letting…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Outlook invite receivedOutlook
- LogicCheck overlap with focus block
- ActionClassify urgency and find alternatives via OpenAIOpenAI
- LogicBranch on low vs. high priority
- ActionDraft tentative counter-proposal in OutlookOutlook
- OutputSend alternative times to organizer in SlackSlack
What it does
A new invite arriving during your protected focus window normally just wins by default. This workflow intercepts that moment: it detects the conflict, judges whether the incoming meeting truly needs that exact slot, and if not, sends the organizer two or three open alternatives so your focus block survives.
When to use it
Use it if you guard recurring focus blocks but constantly lose them to last-minute invites. Ideal for people who get a high volume of meeting requests and want to defend deep work without manually negotiating every one.
How it works
- 1An Outlook event-created trigger fires on each new invite you receive.
- 2A logic step checks whether the invite overlaps a calendar item tagged as a focus block.
- 3If there's no overlap, the flow exits and the meeting stays as-is.
- 4On overlap, OpenAI classifies urgency from the subject, organizer, and body, and proposes the nearest open alternative times pulled from your free/busy.
- 5For low-priority invites, a tentative counter-proposal is drafted in Outlook.
- 6The suggested times are sent to the organizer in Slack or email so they can pick one.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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