PERSONAL PRODUCTIVITY
Block calendar reminders before every email promise comes due
Reads your sent mail for deadlines you committed to and creates a Google Calendar reminder one business day before each due date, so you finish promised work before it's late.
How it runs
The automated pipeline, trigger to output.
- TriggerNew sent message in GmailGmail
- ActionExtract deliverable and committed deadlineOpenAI
- LogicSkip messages with no datable promise
- LogicCompute reminder one business day before due
- OutputCreate reminder event on Google CalendarGoogle Calendar
What it does
This workflow turns the deadlines you promise in email into proactive calendar reminders. It finds commitments in your sent messages, resolves the due date, and places a reminder event on your Google Calendar the day before, so you act before the recipient has to chase you.
When to use it
Use this when missed self-imposed deadlines are your real problem, not forgetting the task entirely. It suits people who live in their calendar and want a nudge with buffer time rather than another task list.
How it works
- 1A Gmail trigger fires on each message added to your Sent folder.
- 2OpenAI evaluates the message and extracts any deliverable plus its committed deadline as a structured date.
- 3A logic gate filters out messages with no datable promise.
- 4A second logic step computes a reminder time one business day before the due date.
- 5A Google Calendar action creates a timed reminder event titled with the deliverable and the recipient, with the email thread linked in the notes.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.