PERSONAL PRODUCTIVITY
Turn sent-mail promises into ClickUp tasks
Watches your Gmail Sent folder, detects commitments you made in outgoing replies ("I'll send this by Friday").
How it runs
The automated pipeline, trigger to output.
- TriggerNew email in Gmail Sent folderGmail
- ActionExtract first-person commitments + due dateOpenAI
- LogicSkip if no commitment found
- ActionCreate due-dated ClickUp task per promiseClickUp
- OutputReturn created task IDs
What it does
Every time you send an email, this workflow reads the message for forward-looking commitments you made — phrases like "I'll follow up," "I'll get you the deck," or "expect this by Thursday" — and turns each promise into a ClickUp task assigned to you with the recipient, the promise text, and an inferred due date.
When to use it
Use it if your sent folder is where your real to-do list hides. Founders, account managers, and anyone who closes a thread with a promise and then forgets it will stop dropping balls without changing how they write email.
How it works
- 1A new message in your Gmail Sent folder fires the trigger.
- 2An OpenAI extraction step parses the body for first-person commitments and a target date, returning structured promise objects (or none).
- 3A filter drops the email if no commitment was found, so noise never reaches your task list.
- 4For each promise, a ClickUp task is created with the recipient, quoted promise, source thread link, and the parsed due date.
- 5The new task ID and title are returned as the run output for confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ClickUpDocs + tasks + chats in one workspace.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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