PERSONAL PRODUCTIVITY
Turn promises in your sent email into dated ClickUp tasks
Scans newly sent Gmail messages for commitments you made ('I'll send the deck by Friday'), extracts the deliverable and due date.
How it runs
The automated pipeline, trigger to output.
- TriggerNew message in Gmail Sent folderGmail
- ActionDetect whether you made a commitmentOpenAI
- LogicSkip if no promise found
- ActionExtract deliverable, recipient, and due dateOpenAI
- OutputCreate dated follow-up task in ClickUpClickUp
What it does
Every time you send an email, this workflow reads the message you just sent and looks for promises you made to the recipient. When it finds one, it pulls out the concrete deliverable, who it's owed to, and the implied due date, then files a dated task in ClickUp assigned to you.
When to use it
Run this if your sent folder is where commitments go to die. It's built for account managers, founders, and consultants who fire off 'I'll get that to you by end of week' a dozen times a day and need those promises tracked without manual entry.
How it works
- 1A Gmail trigger fires whenever a message lands in your Sent folder.
- 2An OpenAI step reads the body and decides whether you actually committed to a deliverable (versus small talk or a question).
- 3A logic gate drops the message if no promise was detected.
- 4When a promise exists, OpenAI extracts the deliverable text, the recipient, and a resolved due date (turning 'by Friday' into a real date).
- 5A ClickUp action creates a task in your follow-ups list with the due date and the original email linked in the description.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ClickUpDocs + tasks + chats in one workspace.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Personal Productivity workflows
Log Outlook promises to Airtable with per-recipient commitment rollups
Captures promises from sent Outlook mail into an Airtable base, linking each commitment to a recipient record so you get a running per-contact view of everything you've promised…
Turn Outlook email promises into assigned Asana tasks with due dates
When you send an email containing a commitment, an LLM extracts the promise and its deadline and creates a corresponding Asana task assigned to you with the due date set.
Auto-decline low-priority invites that collide with deep-work blocks
When a new calendar invite lands on top of a protected deep-work block, an AI scores its priority and auto-declines low-value meetings with a polite note proposing alternative…
Decline focus-block meetings and auto-propose a free slot via Notion log
When a low-priority invite hits a focus block, it declines the meeting, finds your next genuinely free slot, replies with a counter-proposal.
Monthly Meeting Cost Report by Email
On the first of each month, tallies every recurring meeting's total person-hours across the team, converts to an estimated dollar cost.
Auto-create weekly focus blocks around existing meetings and guard them
Every Sunday an agent reads next week's confirmed meetings, carves protected deep-work blocks into the open gaps, sets your Slack status to defend them.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.