PERSONAL PRODUCTIVITY
Zoom Meeting Transcript to Assigned Asana Tasks
When a Zoom meeting ends, pulls the transcript, extracts action items with owners and due dates, and creates assigned tasks in Asana so follow-ups never slip.
How it runs
The automated pipeline, trigger to output.
- TriggerZoom recording completedZoom
- ActionFetch meeting transcriptZoom
- ActionExtract action items with owner + due dateOpenAI
- LogicDrop items with no clear owner
- ActionCreate assigned task per itemAsana
- OutputSend created-task summary to hostAsana
What it does
Turns the words from a finished Zoom call into concrete, owned work. It reads the meeting transcript, identifies every commitment someone made ("I'll send the deck by Friday"), figures out who owns it and when it's due, and files each as a task in the right Asana project with the correct assignee.
When to use it
For recurring team syncs, client calls, or planning sessions where decisions get made verbally and then forgotten. Run it on any meeting where action items routinely outlive the call but no one writes them down.
How it works
- 1Zoom fires a recording-completed event for the meeting.
- 2The flow fetches the meeting transcript via the Zoom API.
- 3OpenAI extracts a structured list of action items, each with a task title, owner name, and inferred due date.
- 4A filter drops items with no clear owner so you don't create orphan tasks.
- 5For each remaining item the flow creates an Asana task, matching the owner name to an Asana assignee and stamping the due date.
- 6It posts a summary of created tasks back to the meeting host as the final delivery.
Set it up
What you configure once, before turning it on.
- 1Connect ZoomMeetings, recordings, transcripts.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect AsanaTasks, projects, milestones — everywhere.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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