INVOICE PROCESSING
Stripe Recurring-Charge Drift Watcher
Every time a vendor's Stripe invoice is finalized, compare the charged amount against the contracted recurring rate stored in Airtable and post a Slack alert when it drifts…
How it runs
The automated pipeline, trigger to output.
- TriggerStripe invoice finalizedStripe
- ActionLook up contracted rate in AirtableAirtable
- LogicCompute variance vs. tolerance
- LogicWithin tolerance? End run quietly
- OutputPost drift alert to SlackSlack
What it does
Watches incoming Stripe invoices and catches the moment a recurring charge no longer matches what you agreed to pay. It pulls the contracted monthly rate from your Airtable vendor register, computes the variance, and only escalates when the difference exceeds your allowed threshold (absolute dollars or percent). Silent passes stay silent; real drift hits a Slack channel with the numbers attached.
When to use it
Use it when you pay vendors on Stripe-billed subscriptions and want to catch sneaky price increases, proration surprises, or duplicate line items before finance approves payment. Ideal for finance ops teams managing dozens of SaaS or service contracts where nobody is eyeballing every invoice.
How it works
- 1Stripe fires when an invoice is finalized for a subscription.
- 2The flow looks up that vendor's contracted recurring amount and tolerance in Airtable.
- 3A logic step computes the variance between charged and contracted amounts.
- 4If the variance is within tolerance, the run ends quietly.
- 5If it exceeds tolerance, a Slack message posts the vendor, expected vs. actual amount, and the invoice link for review.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect SlackChannels, DMs, threads, mentions.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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