INVOICE PROCESSING
Weekly Vendor Contract Reconciliation Sweep
On a weekly schedule, an agent reviews every active vendor contract in Airtable against the latest Stripe charges, investigates each mismatch.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule fires
- ActionList active contracts from AirtableAirtable
- ActionPull recent charges from StripeStripe
- LogicAgent judges explained vs. true drift
- OutputOpen triaged Linear ticket per driftLinear
What it does
Instead of reacting to one invoice at a time, this runs a full portfolio audit on a cadence. An agent walks the active-vendor list in Airtable, pulls each vendor's most recent Stripe charges, and reasons about whether a difference is expected (annual escalator, agreed add-on) or unexplained. For genuine drift it writes a concise finding and opens a Linear ticket assigned to the contract owner, with severity set by the size of the gap.
When to use it
Use it for a recurring finance close or vendor-spend review where you want a standing reconciliation rather than per-invoice noise. Best when contracts have nuance an agent should weigh, not just a hard numeric threshold.
How it works
- 1A weekly schedule kicks off the sweep.
- 2The agent lists all active contracts and contracted rates from Airtable.
- 3For each vendor it retrieves recent charges from Stripe.
- 4It reasons about whether each difference is explained or true drift.
- 5Explained items are noted; unexplained drift opens a severity-tagged Linear ticket with the agent's findings.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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