SALES
Escalate No-Reply Prospects After a Quiet Gmail Thread
Watches outbound Gmail threads to key prospects and, when a contact goes silent for too many days, drafts a context-aware follow-up and alerts the rep so no warm thread dies…
How it runs
The automated pipeline, trigger to output.
- TriggerSchedule scans recent Gmail threadsGmail
- LogicFind threads where last message was outbound and stale
- ActionConfirm deal is still open in HubSpotHubSpot
- ActionDraft context-aware follow-up emailOpenAI
- OutputNotify rep with draft in SlackSlack
What it does
Monitors the most recent outbound email in each active prospect thread. When a tracked contact hasn't replied within your silence window, it reads the thread, drafts a follow-up that references what was actually discussed, and notifies the rep so they can send or revise it before the lead goes fully cold.
When to use it
Use it for the classic leak: a great conversation that just stops because the rep got busy. This catches the gap automatically and keeps every promising thread alive without a manual reminder spreadsheet.
How it works
- 1A schedule scans recent Gmail threads with tracked prospects.
- 2A logic step isolates threads where the last message was outbound and older than the silence window.
- 3The deal is cross-checked in HubSpot to confirm it's still open and worth chasing.
- 4An LLM drafts a short, specific follow-up grounded in the thread's content.
- 5The draft and a link to the thread are sent to the rep in Slack to send or edit.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect HubSpotCRM, deals, marketing, support.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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