SALES
Voice-Memo Reply to a High-Intent Form Fill
When a prospect submits a demo or pricing form in HubSpot, this generates a personalized ElevenLabs voice memo addressing their stated need and attaches it to the rep's HubSpot…
How it runs
The automated pipeline, trigger to output.
- TriggerHubSpot form submission receivedHubSpot
- LogicFilter for high-intent forms (demo/pricing)
- ActionDraft spoken-style script from form fieldsOpenAI
- ActionRender personalized voice memo (MP3)ElevenLabs
- OutputAttach memo and create owner follow-up taskHubSpot
What it does
The instant a prospect fills out a demo, pricing, or contact form, this workflow turns the form's intent into a warm, named voice memo from the assigned rep. Instead of a templated email landing in the queue an hour later, the prospect's owner gets a ready-to-send audio clip that says the prospect's name, references the exact thing they asked about, and proposes a next step.
When to use it
Use this when inbound form fills are your hottest signal and speed-to-lead matters. It is ideal for teams who already route forms in HubSpot but want a differentiated first touch that lifts reply rates over plain email.
How it works
- 1A HubSpot form submission fires the trigger with the prospect's name, company, and the message or use-case field.
- 2A logic step checks intent strength — demo/pricing forms proceed; low-signal newsletter signups are skipped.
- 3An OpenAI step drafts a short, spoken-style script personalized to the form fields and the assigned owner's name.
- 4ElevenLabs renders the script into an MP3 in the rep's chosen voice.
- 5The audio is logged to the HubSpot contact and a follow-up task is created for the owner with the clip attached.
Set it up
What you configure once, before turning it on.
- 1Connect HubSpotCRM, deals, marketing, support.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect ElevenLabsText-to-speech, voice cloning.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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