INVOICE PROCESSING
Detect duplicate or overlapping subscriptions for the same tool
When a new Stripe charge clears, checks Snowflake for other active subscriptions to the same vendor category and opens a Linear task for the owner to review when two overlapping…
How it runs
The automated pipeline, trigger to output.
- TriggerNew Stripe charge postedStripe
- ActionQuery Snowflake for same-vendor active subsSnowflake
- LogicBranch: overlap found vs none
- ActionCreate Linear consolidation review issueLinear
- OutputNotify procurement owner in SlackSlack
What it does
Flags the classic waste pattern where two teams independently pay for the same tool, or a trial converts to paid while an existing seat plan is already running. It catches the second active subscription to a vendor or category at charge time.
When to use it
Use it in larger orgs where departments expense their own software and nobody has a single source of truth. Consolidating duplicate subscriptions is often the fastest SaaS cost win available.
How it works
- 1A new Stripe charge event triggers the run with the merchant and amount.
- 2Snowflake is queried for other active subscriptions sharing the same vendor or tool category.
- 3A logic step decides whether an overlap exists beyond a single expected line.
- 4If no overlap, the charge is recorded and the run ends quietly.
- 5If an overlap is found, a Linear issue is created for the procurement owner listing both subscriptions, their costs, and the owning teams.
- 6A Slack mention notifies the owner that a consolidation review is waiting.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect SnowflakeWarehouses, queries, shares.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Connect SlackChannels, DMs, threads, mentions.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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