INVOICE PROCESSING
Price-Variance Approval Escalation Chain
For invoices that pass quantity match but fail on price, routes the variance through a tiered approval chain in Slack.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled scan for price-variance invoicesAirtable
- LogicBucket variance by dollar threshold into tiers
- ActionPost approve/reject request to tier Slack channelSlack
- LogicEscalate to next tier if SLA window elapses
- OutputWrite decision back to invoice recordAirtable
What it does
Handles the most common three-way-match exception: the goods arrived and quantities are right, but the invoiced price is higher than the PO price. Instead of blanket-blocking these, it sizes the variance and routes it through a tiered approval chain, escalating larger overages to higher authority until a decision is logged.
When to use it
Use this when price creep on invoices is real but small overages shouldn't require a director's sign-off. It encodes your approval matrix so the right person owns each dollar band.
How it works
- 1A scheduled run scans Airtable for invoices flagged with a price-only variance (trigger).
- 2A logic step buckets each variance by dollar threshold into tier 1, 2, or 3.
- 3The workflow posts an approve/reject request to the tier-appropriate Slack channel with the PO price, invoiced price, and delta.
- 4If no response within the SLA window, a logic step escalates to the next tier.
- 5The approver's decision is captured and written back to the invoice record in Airtable, unblocking payment or marking it disputed.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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