INVOICE PROCESSING
Block Stripe Vendor Payouts That Fail Three-Way Match
Before each scheduled supplier payout, re-runs the PO-receipt-invoice match and cancels any Stripe payment whose underlying invoice no longer matches.
How it runs
The automated pipeline, trigger to output.
- TriggerPre-payout schedule fires
- ActionFetch pending payouts with PO + receiptPostgres
- LogicRevalidate three-way match
- ActionCancel Stripe payout on mismatchStripe
- OutputLog blocked payout to AirtableAirtable
What it does
Acts as the final gate before money leaves the account. It re-validates every queued vendor payout against its PO and receipt one more time, and pulls any payout whose match has broken since approval so you never pay a disputed invoice.
When to use it
Use this when you pay suppliers through Stripe and want a hard stop that catches late-breaking variances, credit memos, or partial receipts that landed after an invoice was first approved.
How it works
- 1A schedule runs just ahead of the daily payout batch.
- 2Postgres returns each pending payout joined to its invoice, PO, and receipt.
- 3A logic step confirms the three still agree on quantity and amount and that a receipt exists.
- 4Payouts that still match are left to proceed.
- 5For any that fail, the corresponding Stripe payout or transfer is canceled.
- 6Each blocked payout is recorded in an Airtable hold log with the vendor, amount, and the reason the match failed.
Set it up
What you configure once, before turning it on.
- 1Connect PostgresAny Postgres URL — query, write, migrate.
- 2Connect StripeCustomers, subscriptions, payments.
- 3Connect AirtableBases, tables, views, automations.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
AI agent that investigates suspected duplicate invoices
When a new invoice can't be cleared by exact-match rules, an AI agent reviews paid history for near-duplicates (split bills, renamed vendors, rounding) and recommends pay, hold…
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.