INVOICE PROCESSING
Catch Duplicate Vendor Payments by Cross-Checking Statements Against Stripe
On a daily schedule, this reconciles the latest vendor statements against Stripe payment history to detect invoices that were paid more than once.
How it runs
The automated pipeline, trigger to output.
- TriggerDaily duplicate-payment sweep schedule
- ActionParse recent vendor statementsOpenAI
- ActionPull Stripe payment history for vendorsStripe
- LogicGroup by invoice and flag multiple payments
- ActionLog duplicates to Snowflake recovery tableSnowflake
- OutputPage AP via PagerDuty for high-value duplicatesPagerDuty
What it does
Guards cash by hunting for double payments. Each day it reads recent vendor statements, pulls Stripe payment records, and groups by invoice number to find any invoice with more than one settled payment. Every confirmed duplicate is logged to a Snowflake table for recovery tracking; duplicates above a dollar threshold also trigger a PagerDuty page so AP can claw back funds quickly.
When to use it
Use this when you process high payment volume through Stripe and the cost of a missed double-payment justifies a daily automated sweep. The value threshold keeps low-dollar noise out of the on-call queue.
How it works
- 1A daily schedule starts the sweep.
- 2Recent vendor statements are read and parsed into invoice references.
- 3Stripe payment history is pulled for the relevant vendors and window.
- 4A logic step groups by invoice and flags any with multiple settled payments.
- 5Each duplicate is written to a Snowflake recovery-tracking table.
- 6Duplicates above the dollar threshold raise a PagerDuty incident for AP.
Set it up
What you configure once, before turning it on.
- 1Connect StripeCustomers, subscriptions, payments.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect SnowflakeWarehouses, queries, shares.
- 4Connect PagerDutyIncidents, on-call, escalations.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Invoice Processing workflows
Catch duplicate invoices as they hit your AP inbox
Watches your accounts-payable Gmail inbox for incoming invoice emails, fingerprints each one, and routes likely duplicates to a review label instead of into the approval queue.
Gate invoice approvals on a duplicate cross-check
When an approver clicks Approve in your AP system, a webhook re-validates the invoice against paid history in Postgres and Stripe charges.
Nightly audit that flags duplicate payments already made
Runs every night to scan the last 90 days of Stripe payments against your Postgres invoice ledger.
Block duplicate Stripe payouts before they send
When a new vendor invoice is queued for payment in Stripe, cross-check it against your paid-invoice history in Postgres and halt any payout that matches an already-paid invoice.
Agent that codes Front invoices to GL accounts and drafts a bill
An agent reads each Front vendor invoice, assigns GL account codes per line item using your chart of accounts and past coding history.
Detect duplicate Front invoices and archive originals to S3
Parses each Front vendor invoice, checks it against a history table for duplicates, archives the source PDF to S3 with a normalized key, and alerts AP when a duplicate is caught.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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