PERSONAL PRODUCTIVITY
Spoken Schedule Requests to Outlook Calendar Holds
Listens to a dictated note for scheduling intents, extracts each meeting or block, and places tentative holds on your Outlook calendar with the right time, duration, and attendees.
How it runs
The automated pipeline, trigger to output.
- TriggerVoice note posted to webhookHTTP webhook
- ActionTranscribe note with ElevenLabsElevenLabs
- ActionExtract scheduling intentsOpenAI
- LogicDrop items with no resolvable date
- ActionCreate tentative Outlook holdsOutlook
- OutputEmail a summary of holds placedOutlook
What it does
Lets you talk your calendar into shape. Dictate something like "block two hours Thursday for the deck, and set up a 30-minute sync with Maria next week," and the workflow extracts each scheduling intent and creates the corresponding holds in Outlook.
When to use it
When planning your week verbally is faster than clicking around a calendar grid. Useful for anyone who reviews their commitments out loud and wants tentative blocks placed automatically, then confirms them later.
How it works
- 1A new voice note uploaded via webhook starts the run.
- 2ElevenLabs transcribes the audio.
- 3An OpenAI step parses scheduling intents into structured events: title, start, duration, attendees, and whether each is a focus block or a meeting.
- 4A logic step filters out items with no resolvable date so only actionable holds proceed.
- 5Each valid event is created in Outlook as a tentative hold, inviting named attendees where present.
- 6A confirmation email summarizes the holds placed and flags any item that couldn't be scheduled.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect OutlookMail, calendar, contacts.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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