OTHER
Route follow-up actions from field voice memos into Asana
Listens for a technician's voice note webhook, transcribes it, and uses OpenAI to decide whether it contains a follow-up action.
How it runs
The automated pipeline, trigger to output.
- TriggerVoice note posted to webhookHTTP webhook
- ActionTranscribe recording with ElevenLabsElevenLabs
- ActionClassify and extract follow-up with OpenAIOpenAI
- LogicBranch on actionable vs. routine
- ActionCreate routed Asana task with assigneeAsana
- OutputReturn created task link to callerHTTP webhook
What it does
Not every voice memo needs action. This workflow transcribes each field note and uses OpenAI to judge whether a genuine follow-up is required — a return visit, a part order, a customer callback. Only actionable memos become Asana tasks; routine "all done" notes are logged and dropped.
When to use it
Use it when your team is drowning in field notes and you want only the memos that require a next step to reach the Asana board, automatically assigned to the right crew or queue.
How it works
- 1A mobile app posts the voice note to the workflow's webhook endpoint.
- 2ElevenLabs transcribes the recording.
- 3OpenAI classifies the memo and, if actionable, extracts the task title, due window, priority, and target crew.
- 4A logic branch checks the actionable flag — non-actionable memos exit here.
- 5For actionable memos, the workflow creates an Asana task in the matching project with the extracted details and assignee.
- 6The created task link is returned to the caller as confirmation.
Set it up
What you configure once, before turning it on.
- 1Connect HTTP webhookTrigger any URL on agent actions.
- 2Connect ElevenLabsText-to-speech, voice cloning.
- 3Connect OpenAIModels, embeddings, files.
- 4Connect AsanaTasks, projects, milestones — everywhere.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
More Other workflows
Sync IVR Prompt Registry in Airtable to Fresh ElevenLabs Audio
Runs nightly against an Airtable IVR prompt registry, finds rows whose script text changed since last synthesis, regenerates only those ElevenLabs clips.
Agent-Driven Full IVR Re-Voicing for a Rebrand
An agent takes a rebrand brief from Notion, audits every IVR prompt for old naming, rewrites and re-synthesizes the affected ones with ElevenLabs, archives them to Dropbox.
Regenerate IVR Voice Prompts When Notion Naming Doc Changes
Watches a Notion product-naming page and, whenever a product or feature name changes, regenerates the affected ElevenLabs IVR audio prompts and saves the new MP3s to Dropbox.
Pre-register a visitor, email a QR badge, and alert the host on arrival
When a host submits a visitor pre-registration form, this creates a visitor record, emails the guest a scannable QR badge with arrival instructions.
Sweep stale visitor check-ins, auto-checkout, and flag overdue guests
On a recurring schedule this finds visitors still marked on-site past their expected departure, auto-checks-out anyone past end-of-day.
Slack-Approved IVR Re-Voicing After a Product Rename
On demand from Slack, drafts updated IVR prompt scripts for a renamed product, posts them for human approval.
Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.