PERSONAL PRODUCTIVITY
Nudge owners to refresh stale recurring-meeting agendas
Scans your Outlook recurring meetings each week and DMs the organizer on Slack whenever an upcoming instance still carries last cycle's agenda, with a one-click link to update it.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule (Mon 8am)
- ActionList recurring meetings with instance in next 7 daysOutlook
- LogicDiff next instance agenda vs prior occurrence
- LogicKeep only series with unchanged agenda
- OutputDM organizer on Slack with edit linkSlack
What it does
Keeps recurring meetings from running on autopilot with a copy-pasted agenda. Every week it looks at your recurring Outlook events, compares each upcoming instance's body against the previous occurrence, and pings the organizer when the agenda hasn't changed — so the meeting gets a fresh, intentional agenda instead of a stale one.
When to use it
For teams with standing weeklies (staff meeting, sprint sync, leadership review) where the calendar invite agenda quietly goes unmaintained and meetings drift into status-reading. Run it the day before the meeting so the owner has time to act.
How it works
- 1A weekly schedule fires the workflow each Monday morning.
- 2It pulls all recurring meetings from Outlook whose next instance falls in the coming 7 days.
- 3For each series it diffs the next instance's agenda body against the prior occurrence.
- 4A logic step keeps only series where the agenda text is byte-identical (i.e. never refreshed).
- 5For each stale series it resolves the organizer's Slack handle and sends a direct message naming the meeting, the date, and a deep link to edit the invite.
Set it up
What you configure once, before turning it on.
- 1Connect OutlookMail, calendar, contacts.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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