PERSONAL PRODUCTIVITY
Weekly recurring-meeting agenda health digest
Audits every recurring meeting in your calendar, scores each on whether its agenda is fresh, dated, or stale, logs the results to Airtable.
How it runs
The automated pipeline, trigger to output.
- TriggerWeekly schedule
- ActionList recurring meetings + agenda edit historyGoogle Calendar
- LogicScore each agenda fresh / aging / stale
- ActionAppend dated scores to Airtable health tableAirtable
- OutputEmail ranked stale-meeting digestGmail
What it does
Gives ops leads a single weekly view of which recurring meetings are maintaining their agendas and which have gone stale. It scans all recurring meetings, classifies each agenda as fresh (updated this cycle), aging, or stale (unchanged for multiple cycles), records the snapshot in Airtable for trend tracking, and emails a ranked digest highlighting the meetings most in need of attention.
When to use it
When you own meeting culture across a team or org and want data, not anecdotes — a recurring report you can act on and watch improve over time. Pairs well with the per-meeting nudge workflows.
How it works
- 1A weekly schedule fires the audit.
- 2It lists all recurring meetings and their agenda edit history from Google Calendar.
- 3A logic step scores each meeting fresh / aging / stale from the time since last agenda change relative to its cadence.
- 4It appends each score as a dated row in an Airtable health table.
- 5It builds a ranked digest of the stalest meetings and emails it to the ops distribution list via Gmail.
Set it up
What you configure once, before turning it on.
- 1Connect Google CalendarEvents, attendees, availability.
- 2Connect AirtableBases, tables, views, automations.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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