FINANCE
Build a month-end card documentation coverage report
At close, aggregates the full card ledger into a coverage report showing documented vs. missing spend by cardholder and department.
How it runs
The automated pipeline, trigger to output.
- TriggerMonthly close-day schedule
- ActionRead all period card charges from AirtableAirtable
- LogicAggregate coverage and rank gaps by cardholder + department
- ActionWrite coverage snapshot to Airtable reporting tableAirtable
- OutputEmail ranked coverage report to finance lead via OutlookOutlook
What it does
On a close-day schedule it rolls up the entire corporate-card ledger for the period: total spend, documented spend, and missing-receipt exposure broken out by cardholder and department. It produces a coverage percentage and a ranked list of the biggest gaps, then delivers it to the finance lead.
When to use it
Run it at month-end to know exactly where documentation stands before you book the expense and to hand auditors a clean coverage figure. Replaces the manual pivot table finance rebuilds every period.
How it works
- 1A monthly close-day schedule triggers the run.
- 2The workflow reads all card charges for the period from Airtable.
- 3It aggregates documented vs. missing amounts and computes coverage by cardholder and department.
- 4A logic step ranks the largest open gaps and flags departments below the coverage target.
- 5The summary is written to a reporting table in Airtable for history.
- 6An Outlook email with the ranked coverage report goes to the finance lead.
Set it up
What you configure once, before turning it on.
- 1Connect AirtableBases, tables, views, automations.
- 2Connect OutlookMail, calendar, contacts.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
14-day trial. No DevOps. No Sales call. Provisioned in under a minute.