FINANCE
Month-end exception report for still-uncoded card charges
Near close, scans for any corporate-card charges still missing memos or GL codes, ranks them by amount and age, and emails the controller a prioritized exception report.
How it runs
The automated pipeline, trigger to output.
- TriggerPre-close schedule (days before month-end)
- ActionQuery period charges still uncoded in BigQueryBigQuery
- LogicRank by amount and aging, group by cardholder
- ActionWrite narrative summary with LLMOpenAI
- OutputEmail exception report to controllerGmail
What it does
A few days before close, this workflow finds every card charge that has slipped through without a memo or GL code, prioritizes them by dollar amount and how long they've been outstanding, and delivers a clean exception report so the controller knows exactly what blocks the books.
When to use it
Use this in the final stretch of the monthly close when you need a single authoritative list of what's still uncoded and who owns it. Complements the per-charge and daily workflows by catching whatever fell through.
How it works
- 1A schedule fires a few business days before month-end.
- 2The flow queries BigQuery for all card charges in the period that remain without a memo or GL code.
- 3Results are ranked by amount and aging, and grouped by responsible cardholder.
- 4An LLM writes a short narrative summary highlighting the largest and oldest exceptions.
- 5A formatted exception report is emailed to the controller and finance leads.
Set it up
What you configure once, before turning it on.
- 1Connect BigQueryDatasets, queries, schemas.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect GmailRead, draft, send, label.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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