PERSONAL PRODUCTIVITY
Archive perpetually-snoozed ClickUp tasks after owner approval
Detects recurring ClickUp tasks snoozed past a threshold, asks each task owner in Slack to confirm via buttons, and archives only the ones approved for cleanup.
How it runs
The automated pipeline, trigger to output.
- TriggerScheduled audit cadence fires
- ActionQuery ClickUp for over-snoozed, never-completed recurring tasksClickUp
- ActionAsk each owner to approve cleanup via Slack buttonsSlack
- LogicBranch on owner response: Archive vs Keep
- ActionArchive approved tasks in ClickUpClickUp
- OutputPost archived-vs-kept summary to SlackSlack
What it does
Identifies recurring tasks that have been rescheduled so many times they are effectively abandoned, then asks the owner to approve cleanup before archiving — so nothing important disappears without a human saying yes.
When to use it
Use it when you want to actively shrink a bloated recurring-task backlog but cannot risk auto-deleting tasks. The owner-approval gate makes it safe to run on real boards.
How it works
- 1A schedule triggers the audit on a chosen cadence.
- 2The flow queries ClickUp for recurring tasks rescheduled more than the configured limit without a single completion.
- 3For each flagged task, it sends the owner an interactive Slack message with Archive and Keep buttons plus the snooze count.
- 4A branch waits for the response: Keep clears the flag, Archive proceeds.
- 5Approved tasks are archived in ClickUp and a confirmation reply is posted back to the owner.
- 6A summary of archived versus kept tasks is delivered to the Slack channel.
Set it up
What you configure once, before turning it on.
- 1Connect ClickUpDocs + tasks + chats in one workspace.
- 2Connect SlackChannels, DMs, threads, mentions.
- 3Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 4Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 5Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run this workflow in your colony.
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