PERSONAL PRODUCTIVITY
Extract action-item promises from meeting recap emails
Triggers on meeting recap and notes emails, pulls out every action item with an owner and due date.
How it runs
The automated pipeline, trigger to output.
- TriggerMeeting recap or notes email in GmailGmail
- ActionParse action items, owners, and due dates with OpenAIOpenAI
- LogicBranch: your items vs. others' items
- ActionCreate Google Calendar deadlines for your itemsGoogle Calendar
- OutputWrite all action items to Notion follow-up tableNotion
What it does
Meeting recaps are full of buried commitments — "Sam to send the proposal by Wednesday," "Finance to confirm budget next week." This workflow triggers when a recap or notes email arrives, extracts every action item with its owner and deadline, books calendar events for the ones you own, and writes all of them into a Notion follow-up table for the whole team to see.
When to use it
Use it when your commitments come out of meetings rather than ad-hoc email. Teams that send written recaps after calls and want those action items to automatically become dated, tracked work instead of getting lost in a thread nobody reopens.
How it works
- 1A recap or notes email arriving in Gmail triggers the flow.
- 2OpenAI parses the recap into a structured list of action items, each with owner and due date.
- 3A branch splits items you own from items owned by others.
- 4Your items become Google Calendar deadline events.
- 5All items, including others', are written to a Notion follow-up table with owner, deadline, and status.
- 6The team gets one shared, dated view of every promise made in the meeting.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect Google CalendarEvents, attendees, availability.
- 4Connect NotionPages, databases, comments.
- 5Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 6Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 7Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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