PERSONAL PRODUCTIVITY
Email-to-Task: Turn Action-Required Mail Into Linear Issues
Detects mail that contains a concrete task or request, extracts the deliverable and due date, and creates a Linear issue automatically so commitments from email never get lost.
How it runs
The automated pipeline, trigger to output.
- TriggerNew Gmail message receivedGmail
- ActionExtract task and due date with OpenAIOpenAI
- LogicSkip if no actionable task found
- ActionCreate issue in Linear with deadlineLinear
- OutputLabel Tasked and archive the email in GmailGmail
What it does
This workflow reads each incoming email, decides whether it asks you to do something, and converts qualifying mail into a structured Linear issue with a title, description, and due date. Your inbox empties into your task tracker instead of into the void.
When to use it
Use it when promises and to-dos hide inside email threads. Engineers, PMs, and ops people use this so every ask becomes a tracked issue without manual copy-paste.
How it works
- 1A new Gmail message triggers the flow.
- 2OpenAI determines whether the mail contains an actionable request and extracts the task, owner hint, and any deadline.
- 3A branch drops mail with no real task so only commitments proceed.
- 4A Linear issue is created with the extracted title, a description linking the source thread, and the parsed due date.
- 5The source email is labeled Tasked in Gmail and archived to keep the inbox clear.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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