PERSONAL PRODUCTIVITY
Log Email-Thread Decisions as Linear Issues
When a decision email is forwarded to a dedicated address, this workflow extracts the decision and its owner.
How it runs
The automated pipeline, trigger to output.
- TriggerDecision email arrives in watched inboxGmail
- ActionExtract decision, owner, deadline with OpenAIOpenAI
- LogicReal decision present? Else archive as FYI
- ActionCreate Linear issue assigned to ownerLinear
- OutputReply to forwarder with issue linkGmail
What it does
Many decisions land in email — approvals, go/no-go calls, vendor sign-offs. Forward any such thread to a watched inbox and this workflow reads it, pulls out the decision and the accountable owner, and opens a Linear issue so the resulting work is tracked rather than forgotten in a reply chain.
When to use it
Use this when decisions arrive over email but execution happens in Linear. Good for founders and ops managers who get sign-offs from clients or execs by email and need each one converted into a trackable, assignable task.
How it works
- 1A new email arriving in the monitored Gmail inbox triggers the workflow.
- 2An OpenAI step reads the full thread and extracts the decision statement, the owner, the rationale, and any deadline.
- 3A logic step verifies a decision was actually present; pure FYI emails are skipped and archived.
- 4The workflow maps the named owner to a Linear user and creates an issue titled with the decision, the rationale in the description, and the deadline as the due date.
- 5A confirmation reply is sent back to the forwarder with a link to the new Linear issue.
Set it up
What you configure once, before turning it on.
- 1Connect GmailRead, draft, send, label.
- 2Connect OpenAIModels, embeddings, files.
- 3Connect LinearIssues, projects, cycles, triage.
- 4Set each agent's modelWe leave models unset so you pick the tier — fast + cheap, or top-quality.
- 5Tune it to your dataEdit the prompts, filters, and field mappings so it matches how your team works.
- 6Test, then turn it onRun once against a sample, confirm the output, then enable the trigger.
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Run it inside a business
This workflow drops into a full company template. Import the org, and this is one of the playbooks its agents run.
Run this workflow in your colony.
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